Dear all,

Some quick notes about today's meeting. Thanks for all the input.

- New secretarial help has arrived in Leiden. Marielle is now set up behind the general conference email.
- Invited speakers have been asked for info about logistics. Redirect them to the email we sent or to cosmo-26@lorentz.leidenuniv.nl if they ask you questions.
- EPS prize ceremony on Tuesday is still to be confirmed. Fine on our end but need news from EPS
- Thursday ~30min around lunch block is still free and options for a "50 years of Kibble paper" is still here. To be looked at after the abstract rush.
- Conveners have until Tuesday to send in their rankings. Good progress in most sessions.
- 2 tracks have already sent in their rankings.
- You should have access to all the tracks on indico if you want to have a look at things already.
- (for fun) Quick and dirty map of all the abstract speakers' advertised location:   (We have a good spread!)
https://www.google.com/maps/d/u/0/edit?mid=1wLpeu_bIBuaxxVQITHRcn5LxmXe-fXk

Most important part:

1) We have a busy 10 days ahead with abstracts. We have space for 240 talks at the moment and 50 posters (maybe more). 
Max 40 talks in a given session unless we sub-divide more finely (we think we should try to avoid that).

2) We agreed on a based strategy/algorithm. Steps:
 - (a) collect all the convenors' per-track list
 - (b) Construct a master spreadsheet taking the top N of each track based on the convenors' lists. Starting N for each track is from the email sent last week
 - (c) Eliminate talks appearing in multiple tracks (i.e. select the most appropriate track)
 - (d) Take the next entries in each track to keep populating
 - (e) Sit down and assess the quality at this stage and decide for each track how many more blocks of 5 talks we add. 

3) I will do (a) - (d) and then circulate the spreadsheet. 

4) We agreed to  then iterate from there by email and if needed to chat on Monday 18th. Time TBD. Lunch break likely option.
Note that we had provisionally announced we'd announce acceptance of abstracts around the 15h.

If convenors send you a ranked list, please forward it to me so I can make the main list.

Please shout if you disagree with the procedure above!

Cheers,
Matthieu

P..S.: Marieke: Here is the link for discounted hotel rates in Leiden: https://lennonservices.nl/congress/module/4e2b3ba2-dc99-4fa8-a2a2-c7c8cfc0b147/hotel?thema_id=71

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Dr Matthieu Schaller (University lecturer)
Lorentz Institute & Leiden Observatory               Office: HL 257
The Netherlands                           Phone: +31 (0)71-527-5522
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